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Managing Digital Document and Archives for Effective Record Keeping

The evolving nature of society brought a growing demand for e-resources in the workplace and practitioners in the library and information management industry. Organisations and Government departments are supposed to meeting this demand by providing effective access to pertinent information resources and services. Many organisations and government departments are using digital document archiving to store securely and easily retrieve documents. With effective document archiving, organisations and government departments can scan and upload both typed and hand-written documents onto a computer system.Companies face a range of issues regarding information production and retention due to the growing volume of electronic information, greater regulatory constraints and storage issues. Companies are confronted with technical, financial and educational challenges when trying to implement an electronic archiving solution.

This course will provide delegates with an in-depth understanding of processes and methodologies involved in creation, evaluation, collection, organization, exploitation and dissemination of digital artifacts and records for instant access to information, faster response to queries, print or email copy documents on demand and audit trails for every document.

Course Outcomes:

  • Highlighting Issues and Challenges Facing Digital Libraries and Archives
  • Addressing the roles and responsibilities of records managers/officers in South African Public bodies
  • Develop a file plan in accordance with National Archives requirements
  • create the necessary registers for the registry
  • Manage records in accordance with the law
  • Dispose of records when they are no longer required
  • Managing Records Management and the Transition to Digital
  • Implementing a Safety and Security System for Electronic Records and Archives
  • Applying Key Archival Principals to a Digital Archive Program
  • Understanding Appraisal, Retention and Disposal
  • Creating, Disposing, Handling and Labelling of Classified Documentation
  • Understanding who classifies and declassifies documents as sensitive or confidential

Who Should Attend?

  • Chief Librarian
  • Librarians
  • Record Managers
  • Archivists and Archive Managers
  • Personal and Principal Librarians
  • Information Specialists and Officers
  • Knowledge Managers
  • Business Administrators,
  • Project Document Controllers
  • IT Administrators
  • Compliance Officers
  • Archivists, Information Managers
  • Cataloguing Managers
  • Document Controllers
  • Information Scientists and Managers
  • Researcher


After successful completion of this 5 day course including assessment and POE, you may earn credits towards a formal qualification presented by STADIO. NQF Level 5 or NQF Level 6.


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Mar 11 - 15 2024


All Day

Local Time

  • Timezone: America/New_York
  • Date: Mar 11 - 15 2024
  • Time: All Day


Protea Hotel O.R Tambo
Kempton Park, Johannesburg


  • Dr Shadrack Hlongwani
    Dr Shadrack Hlongwani
    B-Admin, Honours HRD, MBA, PhD

    Dr Hlungwani is a records management specialist. His 20 years of expertise includes areas of Records Management, Registry, Mailroom, Imaging and Archiving. Shadrack served as a Chairperson of the South African Records Managers Forum for 3 years. His records management career stretches over a wide spectrum of employment at government departments and in the private sector. Highlights of his career includes his employment at the Department of Agriculture (DoA) where he compiled a File Plan which was approved by the National Archives and Records Service of South Africa. During his service at the DTi he was responsible for the management of their File Plans and implemented their Records Management User Manual, where he was responsible for implementation and training of the records management system. Dr Hlugwani is a frequent guest on SABC-MLFM radio addressing various topics on Records Management. He trained organizations such as SASSA, DST, Agriculture, DPW, National Lotteries Board, ICD, Department Health-North West amongst others on Registry, Mailroom, Imaging, Archiving and Records Management

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